Media

The Media section is where all image and video files uploaded to a workspace are stored. It’s your central library for reviewing, sharing, and collaborating on creative assets.

How to search, sort, tag and file every video and image in your media library. Watch the tutorial (1:14)

Tour

In Workspace Media, you’ll see all files uploaded to your current workspace.

• Top Right Controls:
  • Search Bar → Find uploaded files by name or keyword.
  • Sort → Order files by upload date or name.
  • Tag Management → Add or remove tags to help organize your media.
  • Select Media → Tap to multi-select media files to organize multiple at once.
  • Trash → See media you've deleted. From here you can restore files or delete them for good.
  • Add Media → Add new media to the workspace.

Use the menu on any media card to Share to workspace (show it in another of your workspaces), Move to workspace (move it there instead) or Move to Trash.

Image Review

Click any image to open Image Review to leave feedback directly on the image.

Image Review Overview:

• Top: Image display
• Below: File name, workspace, share icon, and comment section
• Top Right of Image: Toggle icon to show/hide comment markers or drawings

Adding Comments & Drawings

• Text Comment: Type in the comment box → press Ctrl+Enter or click Comment.
• Drawing Note: Click and hold on the image to draw. When released, a text box appears for related notes (great for thumbnails or visual feedback).

Managing Comments

• Use the icons on published comments to Mark Complete, Edit, Delete, or Reply.

Sharing an Image

Click the Share icon to open the share modal and share an image within the workspace or externally.

Video Review

How to upload a video and review it with frame-by-frame comments, drawings and new versions. Watch the tutorial (1:16)

Click a video file to open Video Review. The layout adapts automatically based on video orientation (9:16 vs 16:9).

Features include:

• Timestamped comments
• Auto-categorization of feedback
• Voice notes
• File attachments
• Retention Potential review (currently available for portrait 9:16 videos)
• AI retention potential heatmap
• Indexing with Deaku Assistant
• Version uploads
• Review requests

Review Panel Overview

• Top: File name, workspace, and packaging info
• Below:
  • Download, Share, and Schedule buttons
  • Upload details (date and uploader)
  • Comment and feedback controls
  • Technical metadata about the video file

Adding Comments

Type your feedback and press Ctrl+Enter or click Comment. Comments are timestamped automatically to your current playback time. Add an End Time to spread your feedback across a range on the timeline.

• Auto-Category: Automatically organises your comments by category (toggle on/off as needed).
• Edit Categories: You can change categories after posting by clicking the Edit icon on the comment.
• Voice Notes: Click the microphone icon to record voice comments using your device mic. Press once to start (turns red), again to stop, then listen back before submitting.
• Attach Files: Add reference images or diagrams to comments for context.

Managing Comments

• View all comments in timestamp order.
• Use Filter Comments to view by category (e.g. Direction, Question, Praise).
• Toggle Hide/Show Completed comments to focus on outstanding feedback.
• Refresh Icon: Manually reload the comment list.

AI Review

Click Retention Potential to have Deaku Assistant automatically review your video. This currently works for portrait (vertical, 9:16) videos only.

• The Assistant watches the whole video, looking at the audio and visuals to produce timestamped feedback.
• Reviews have a usage limit - hover over the button to see how many you've used and when they reset.
• Once the review is done, the button changes to Review Complete.

Viewer Retention Predictor Heatmap

The review also creates the Viewer Retention Heatmap, which provides early insights into potential audience drop-off points and suggestions for improvement.

Indexing with Deaku Assistant

Click Index to let Deaku Assistant watch the whole video - it transcribes the speech, describes the visuals and builds chapters. Once the video shows Indexed, you can ask Deaku Assistant questions about it and reference it in chat.

Uploading a New Version

Made changes to your edit? Click the Upload new version icon on the review page to add the new cut as a new version of the same video.

Requesting a Review

Want a teammate to look at a video or image? Click Request a review on the review page and choose who. They get a review task in their Tasks list, due in 48 hours, which ticks itself off once they've reviewed. You need the Assign Tasks permission (Owners, Admins and Managers have it by default) - without it, the button is greyed out, and hovering over it tells you why.

Linking to Projects

Link media to a Project in two ways:

• From Media Review, click the Link to Projects button in the Review Panel.
• From within a Project, open the Media tab, click Add Media, then choose Link Existing to select files from the workspace.

Showing Media in Another Workspace

Work across more than one workspace? You can show a video or image in another of your workspaces without copying it.

1. Open the menu on the media card and choose Share to workspace.
2. Click Share next to each workspace you want it to appear in.

The item stays in its home workspace - nothing is copied. People in the other workspace see it with a link badge and can watch and comment on it, and everyone shares the same comment thread. They can't edit, move or delete it. New versions you upload show up there too.

• To take it back, open Share to workspace again and click Stop sharing. People in the other workspace can also choose Remove from this workspace, which hides it there without deleting it.
• To share an item, you need to have uploaded it or be an Owner, Admin or Manager of its home workspace, and be able to add media in the other workspace.
• Items in the trash can't be shared. Moving or deleting an item stops it showing in other workspaces.

Sharing Media

Click the Share icon in the Review Panel to open the share modal. Share within your Workspace, with External Deaku users, or with a Link. You can control permissions for who can view, comment, or download your media.